Founded 2007 in Washington, DC, Planate Management Group LLC provides installation management and consulting services worldwide.
Company Profile
Our Team
Milestones & History
Corporate Social Responsibility
Company Profile
Who We Are
COMPANY PROFILE
Since 2007, Planate Management Group LLC provides installation management and consulting services worldwide.
The Planate Management Group LLC provides technical solutions in difficult environments. Our installation management expertise covers Planning, A&E Services, Engineering Support Services, and Professional & Technical Services.
Our team is often contracting as a prime and subcontractor to assure quality and timely outcomes for our client's missions, which are often in unique situations. Planate possesses personal insight coupled with an experienced and longstanding team for our client’s needs. Our team approach allows all of our professionals to leverage our specialties in different aspects of installation management to provide you with the very best solutions.
A Service-Disabled Veteran-Owned Small Business (SDVOSB)
Founded in November of 2007 in Washington, DC
Focused on Federal Base/Installation Management
Management Consulting, Engineering Services & Professional Services Company
Significant Federal and Department of Defense-related work
Commercial and Government Client Work Worldwide
Industrial Facility Cleared
MISSION
Planate's mission is to be a premiere trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere.
VISION
Planate's vision is to become a global workforce serving as an effective and integrated partner to advance every client's mission.
CORE VALUES
RESPECT. We respect people, value diversity, and are committed to equality. We respect beliefs, opinions, needs, wants, aspirations and actively listen, focus, reflect, and relate.
INTEGRITY. We earn trust with untarnished integrity, honesty, confidentiality and personal conduct.
WORK SMART. We practice just-in-time, evidence-based thinking that integrates best available information, resources, and expertise with the characteristics, state, needs, values and preferences of those who will be affected and in a manner that is compatible with the environmental and organizational context.
CLIENT FOCUS. We revere the client; obey rules, serve with a passion, work productively, and make a difference.
DUTY OF CARE. We take care of our own, personally and professionally, up and down the chain of command.
Planate Management Group commits to be your premiere trusted partner for planning, design, engineering, asset management, and professional service solutions.
1. We aim to achieve this by;
1.1 providing competent people for the project,
1.2. ensuring that customer requirements are satisfied
1.3. services are delivered on-time and
1.4. statutory requirements are complied.
2. We also commit to continuously improve our system and process, manage risks and opportunities to achieve customer satisfaction.
Our Team
Our Team
Planate Management Group is comprised of a network of installation management experts that are drawn from a wide variety of backgrounds such as facilities management, architectural and engineering services, public safety, base operations and resource management
Christian C. Decker, PE
President
Christian Decker is the President and Founder of Planate Management Group with over 30 years of military and civilian installation management experience both in uniform and as a senior government civilian and contractor. Since 2007, Mr. Decker has led a diverse team of technical experts who are experienced in working in some of the most complex and difficult environments worldwide providing planning, design, construction and professional services solutions for our clients. His experiences in the US Navy as a member of the Civil Engineer Corps/SEABEEs in facilities management and acquisition culminated as the US Navy’s first Public Safety Director and principal resourcing sponsor for a $9 billion program installation for combating terrorism following September 11, 2001. Mr. Decker has spent a considerable amount of time in Central Asia, North Africa, Southwest Asia and Eastern Europe working closely with businesses and institutions in engineering, construction, logistics, security, and related specialized services.
Jonathan B. Larson, MBA
Vice President, Business Operations
Jonathan Larson serves as the Vice President of Business Operations for Planate Management Group and has extensive work experience throughout the private sector and the Department of Defense (DoD). Mr. Larson’s previous experience includes serving on the Office of the Secretary of Defense (OSD) Competitive Sourcing and Housing Privatization Office, working with the Army’s Chemical, Biological, and Radiological Defense (CBRD) program, the Navy’s Ashore and Afloat anti-terrorism programs, and most recently serving in various capacities in support of the Navy’s Shore Commands including Commander, Navy Installations Command, Commander, Fourth Fleet (C4F)/NAVSOUTH, Office of the Judge Advocate General (OJAG), and Naval Facilities Engineering Command (NAVFAC). Mr. Larson brings a variety of skill sets to our team including broad knowledge of the Planning, Programming, Budgeting, and Execution (PPBE) process, installation management, the business process re-engineering, and business operations.
Mr. Larson is a graduate of the University of Iowa with a Bachelor of Arts in Economics. He holds a Master of Business Administration from American University in Washington, D.C. He is an active member of numerous educational, service, and philanthropic boards throughout the United States.
Sean L. Ebersold, AICP
Vice President, Director of Planning
Sean Ebersold serves as Vice President of Planning Services for Planate Management Group. He collaborates with an international team of planners, engineers, and architects to provide a full spectrum of comprehensive planning services for military, government, and commercial clients around the world. Mr. Ebersold has managed multiple high visibility, award-winning planning, facilities, and energy project teams including managing a strategic initiative that received the 2016 GreenGov Presidential Award in the Green Innovation Category. For nearly two decades, Mr. Ebersold has been providing U.S. military and commercial clients with solutions to complex problems by leveraging technology, design thinking techniques, and strategic collaboration. Sean has been a strategies development lead and manager of multiple web-based solutions that optimize client workflow to resolve complex challenges.
Sean brings results-driven value to Planate through his broad-based experience in strategic initiatives, business development, management consulting, project and program management, and facilities planning. His proven business management consulting and development experience combined with his proficiency in collaborating with diverse stakeholders to develop creative solutions bring excellence to our planning team
Mr. Ebersold is a member in good standing with the American Institute of Certified Planners (AICP) and is a graduate of Florida Atlantic University with a bachelor's degree in City/Urban, Community, and Regional Planning.
Hector Nazario, PE
Vice President, Architecture, Engineering and Design
Hector R. Nazario serves as Vice President of the Architecture, Engineering and Design division at Planate Management Group. He leads our global design team and directs A/E strategy functions. With over 34 years of experience working for the federal government, he has extensive technical knowledge in the operation, design, construction, and management of highly specialized facilities. Mr. Nazario’s career began as a Mechanical Engineer for the Naval Sea Systems Command (NAVSEA). Looking for a more challenging position, he then began working at Sun-Oil refinery in Puerto Rico as Project Engineer, as such he completed projects like underwater outfall lines extension, upgrades of refinery heaters burners system. Subsequently, he worked as a Facilities Engineer for the U.S. Naval Communications Station where he managed 18 different communications sites facilities throughout Puerto Rico. Through NAVFAC, Mr. Nazario was then assigned to the Officer in Charge of Construction Mediterranean (OICC MED) serving in Italy, wherein he became the Design and Construction Program Manager for U.S. DoD and NATO forces. From there, Mr. Nazario became a Resident Engineer with the Resident Office in Charge of Construction (ROICC) in Puerto Rico where he completed the construction of a variety of military assets including fuel pier facilities, complete renovation of the US Naval hospital, air cargo terminal, and enlisted housing to name a few. After 15 years in the ROICC office, Mr. Nazario moved to Pennsylvania to work as Resident Engineer with the Construction Facilities Management Office at the Department of Veteran Affairs where he worked in the construction of the medical center in Heinz and new facilities including a parking garage, mental health building, and medical research facility.
Mr. Nazario is a native of Puerto Rico and graduated from the University of Puerto Rico with a Bachelor of Science in Mechanical Engineering. He is a registered Professional Engineer in Puerto Rico, Florida, Virginia, and Washington. He is a member of the National Society of Professional Engineers, American Society of mechanical engineers, and the College of engineers and surveyors of Puerto Rico.
Timothy J. Stufft, PE, PMP, CEM, LEED GA
Vice President, Engineering Services
Timothy Stufft serves as the Vice President of the Engineering Services division for Planate Management Group, in leading our global engineering support and construction management service functions. Tim has over 21 years of experience working as a professional engineer in the private and public sector. He began his career in Rock Hill, SC, working as a process engineer for Celanese Acetate in the acid recovery/anhydride manufacturing plant, and then worked for FMC in Baltimore, MD, as the process engineer covering divinyl ester production. Tim worked for Reckitt Benckiser in Nowy Dwor Mazowiecki, Poland, as head of new products for manufacturing for both powdered and liquid detergents; he also taught in the Chemical Engineering Department at the Polytechnical University of Warsaw. He later worked in Ethiopia for the State Department and USAID supporting refugee, environmental, and food security issues. He joined CFM Engineering as a Senior Project Manager, managing construction projects in the Washington, D.C., area for many clients including the US Army Corps of Engineers (USACE), Naval Facilities Command (NAVFAC), the Smithsonian Institution, the FBI, NOAA, KBR, Bioreliance, Acambis, and Sanofi Pasteur. Tim joined Planate Management Group in 2012 as the Installation Energy Manager at Camp Lemonnier in Djibouti. During this time, he helped lead energy efforts that helped Camp Lemonnier win the Lean, Clean, and Green Award from the White House’s GreenGov program in 2014, and his team also won a Federal Energy Management Program (FEMP) award in 2014. Since then, Tim has covered Planate’s portfolio in Europe, Africa, and the Middle East, before being promoted into his current role as Vice President of Engineering Services worldwide.
Tim is a native of Pennsylvania, and graduated Summa Cum Laude from Case Western Reserve in Cleveland, OH. He is a registered Professional Engineer and resides in Virginia with his wife and three children. He is an active leader in Boy Scouts and many service organizations in the Washington, D.C. area.
Milestones & History
Milestones & History
We provide timely and updates to our investors and help them make sound investment decisions.
Planate Management Group was founded in November of 2007 in Alexandria, Virginia by Chris Decker. Mr. Decker was later joined by Jonathan Larson in April 2008. Planate’s start leveraged their professional and personal experiences, knowledge of most-efficient organization processes, and awareness of Federal Market challenges to provide tailored, effective, and timely solutions to our customers.
As Patriots, they feel a duty and connection with their clients in completing the mission with a 'One Team' approach. The term Planate represents "not being geographically constrained" and is defined as "to make flat or two dimensional". Our corporate approach is modeled in this manner to provide direct support to our clients, without unnecessary levels of bureaucracy, allowing us to speed our service and solution delivery to our clients for their most important mission priorities. We pride ourselves in our integrity, agility, and professionalism in delivery solutions at the right time, right place, and right cost despite perceived limitations.
Planate has successfully navigated the Federal Market space, whether it be through global recessions, Sequestration, or client reorganizations. We have done so through sound management practices, a committed workforce, and proven high quality service delivery. We have grown our firm in alignment with, and developed capabilities to respond to, our clients' needs. This methodical growth and approach has enabled us to successfully respond to change and sustain our quality service delivery now and well into the future.
Planate has integrated with our clients' teams, local markets, and processes to ensure we have a 'finger on the pulse' of operations and have full visibility/appreciation of our service delivery. This is a reflection of our investment in our clients' mission/operations, understanding of the space we operate, and our responsiveness to our customers' needs.
Corporate Social Responsibility
Corporate Social Responsibility
Planate Management Group embraces our responsibility for the impact on the social and physical environments we work in. Planate wants to be a positive force in communities around the world through its Corporate Social Responsibilities.
FASHION FOR FIGHTERS
Planate Management Group has been proud to sponsor of Fashion for Fighters since 2015. Planate supports and raises funds for wounded, ill and injured U.S. Navy, Coast Guardsmen and their families.
Planate Management Group aims to ensure that every service member is given an opportunity for full recovery after a serious injury by coordinating the non-medical care of wounded, ill and injured Sailors and Coast Guardsmen, and provides resources and support to their families. Planate has been working hand in hand with Navy Safe Harbor since the foundation started.
Since 2009, Planate Management Group helps the Seabee Memorial Foundation provide scholarships for children and grandchildren of Seabees and Civil Engineer Corps officers.
Planate Management Group LLC (“we”, “us” and “our”) is a limited liability company registered in Virginia, the United States of America at 1800 Diagonal Road, Suite 600, Alexandria, Virginia 22314.
References to “you” means any of our current or former visitors of our website (www.planate.com).
By “processing”, we mean the collection, recording, storage, use, disclosure and any other form of operations or dealings with your Personal Data.
During your visit to, browsing on, and communicating through our website, we may need to or automatically will gather and use “Personal Data” about you, by which we mean any information about you from which you can be identified. The purpose of this Privacy Notice (“Privacy Notice”) is to inform you of how we will process your Personal Data and the measures and processes we have put in place to ensure its adequate protection.
This notice does not form part of your contract, and we may amend it from time to time.
1. FAIR AND LAWFUL PROCESSING
We will only process Personal Data about you where the processing is necessary:
1. to manage our business and operations;
2. to inform you about our products, offers and activities;
3. for our legitimate interest or those of any third-party recipients that receive your Personal Data (as detailed below); and/or
4. to comply with our legal obligations.
We may also process certain Personal Data about you where you have given us your express consent to do so (which you may withdraw at any time, as detailed below).
2. WHAT PERSONAL DATA WE COLLECT ABOUT YOU
We typically process the following types of Personal Data about you:
1. Personal details, such as name, email (if provided by the Visitor);
2. Details of your access to our premises and to systems, software, websites, and applications including access and location data and communications data (information about devices used, IP (Internet protocol) address, device ID, application ID, vendor ID).
We make every effort to maintain the accuracy and completeness of your Personal Data which we store and to ensure all of your Personal Data is up to date. However, you can assist us with this considerably by promptly contacting us if there are any changes to your Personal Data or if you become aware that we have inaccurate Personal Data relating to you. We will not be responsible for any losses arising from any inaccurate, inauthentic, deficient or incomplete Personal Data that you provide to us.
While we do not provide any adult-only services, we do not store any Personal Data for persons who have not reached 18 years of age. Such Personal Data is either not obtained or, if obtained due to us not knowing that Personal Data is relating to a person below 18 – removed from our systems as soon as we become aware of the fact that Personal Data relates to a person below 18.
3. HOW WE COLLECT PERSONAL DATA
We usually collect your Personal Data from the information you submit during the course of your relationship with us or our affiliate companies. This will typically be done when you agree to accept our marketing or information emails, apply for a job with us, join us as an employee, make any amendments to your personal details via our office intranet or by notifying us.
4. HOW WE USE PERSONAL DATA
We will process your Personal Data in connection with the management of our relationship with you, for the following purposes:
1. to deal with your requests, complaints and enquiries;
2. for administrative purposes in relation to the security and access of our systems, premises, platforms and secured websites and applications;
3. to comply with our legal and regulatory obligations and requests anywhere in the world, including reporting to and/or being audited by national and international regulatory, enforcement or exchange bodies;
4. to comply with court orders and exercise and/or defend our legal rights;
5. to analyze effectiveness of our promotional and marketing campaigns and materials;
6. to analyze requests and website use;
7. for any other legitimate business purpose; and
8. as otherwise permitted or required by any applicable law or regulation.
5. WHO ELSE MIGHT RECEIVE YOUR PERSONAL DATA
We do not and will not sell, rent out or trade your Personal Data. We will only disclose your Personal Data in the ways set out in this notice and, in particular, to the following recipients:
1. to one of our affiliate companies involved in processing Personal Data;
2. to third parties who process your Personal Data on our behalf (such systems providers including cloud providers);
3. to any third party to whom we assign or novate any of our rights or obligations;
4. to any prospective buyer in the event we sell any part of our business or assets; and/or
5. to any government, regulatory agency, enforcement or exchange body or court where we are required to do so by applicable law or regulation or at their request.
6. HOW WE PROTECT YOUR PERSONAL DATA
We are committed to safeguarding and protecting Personal Data and will implement and maintain appropriate technical and organizational measures to ensure a level of security appropriate to protect any Personal Data provided to us from accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to Personal Data transmitted, stored or otherwise processed. We have implemented Information Security Policy to govern any relations regarding any information security measures.
7. YOUR RIGHTS IN RELATION TO THE PERSONAL DATA WE COLLECT
If you wish to:
– update, modify, delete or obtain a copy of the Personal Data that we hold on you;
– restrict or stop us from using any of the Personal Data which we hold about you;
– exercise you inquire about any of your rights,
– unsubscribe from any marketing or information emails sent by us,
you can request this by emailing us at the address set out below, or by using website mechanisms, if such a present on the website. We endeavor to respond to such requests within reasonable time and will always respond within terms set by laws.
In any of the situations listed above, we may request that you prove your identity by providing us with a copy of a valid means of identification for us to comply with our security obligations and to prevent unauthorized disclosure of data.
We reserve the right to charge you a reasonable administrative fee for any manifestly unfounded or excessive requests concerning your access to your Personal Data, and for any additional copies of the Personal Data you request from us.
8. HOW LONG WE WILL HOLD YOUR PERSONAL DATA FOR
We will only retain your Personal Data for as long as necessary to fulfill the purpose for which it was collected or to comply with legal, regulatory or internal policy requirements.
9. HOW WE UPDATE OR CHANGE THIS PRIVACY NOTICE
We may change or update parts of this Privacy Notice in order to maintain our compliance with applicable law and regulation or following an update to our internal practices. We will do this by updating this Privacy Notice on the Planate website. You will not necessarily be directly notified of such a change. Therefore, please ensure that you regularly check this Privacy Notice so you are fully aware of any changes or updates.
10. HOW YOU CAN CONTACT US
If you have any queries about the contents of this Privacy Notice, or wish to inform us of a change or correction to your Personal Data, would like a copy of the Personal Data we collect on you or would like to raise a complaint or comment, please contact us using the details set out below:
Email: [email protected]
Post: 1800 Diagonal Road Suite 600, Alexandria, Virginia 22314, United States
NOTE: These settings will only apply to the browser and device you are currently using.
GENERAL PLANATE WEBSITE PRIVACY NOTICE
Planate Management Group LLC ("we", "us" and "our") is a limited liability company registered in Virginia, the United States of America at 1800 Diagonal Road, Suite 600, Alexandria, Virginia 22314.
References to "you" means any of our current or former visitors of our website (www.planate.com).
By "processing", we mean the collection, recording, storage, use, disclosure and any other form of operations or dealings with your Personal Data.
During your visit to, browsing on, and communicating through our website, we may need to or automatically will gather and use "Personal Data" about you, by which we mean any information about you from which you can be identified. The purpose of this Privacy Notice ("Privacy Notice") is to inform you of how we will process your Personal Data and the measures and processes we have put in place to ensure its adequate protection.
This notice does not form part of your contract, and we may amend it from time to time.
1. FAIR AND LAWFUL PROCESSING
We will only process Personal Data about you where the processing is necessary:
1. to manage our business and operations;
2. to inform you about our products, offers and activities;
3. for our legitimate interest or those of any third-party recipients that receive your Personal Data (as detailed below); and/or
4. to comply with our legal obligations.
We may also process certain Personal Data about you where you have given us your express consent to do so (which you may withdraw at any time, as detailed below).
2. WHAT PERSONAL DATA WE COLLECT ABOUT YOU
We typically process the following types of Personal Data about you:
1. Personal details, such as name, email (if provided by the Visitor);
2. Details of your access to our premises and to systems, software, websites, and applications including access and location data and communications data (information about devices used, IP (Internet protocol) address, device ID, application ID, vendor ID).
We make every effort to maintain the accuracy and completeness of your Personal Data which we store and to ensure all of your Personal Data is up to date. However, you can assist us with this considerably by promptly contacting us if there are any changes to your Personal Data or if you become aware that we have inaccurate Personal Data relating to you. We will not be responsible for any losses arising from any inaccurate, inauthentic, deficient or incomplete Personal Data that you provide to us.
While we do not provide any adult-only services, we do not store any Personal Data for persons who have not reached 18 years of age. Such Personal Data is either not obtained or, if obtained due to us not knowing that Personal Data is relating to a person below 18 – removed from our systems as soon as we become aware of the fact that Personal Data relates to a person below 18.
3. HOW WE COLLECT PERSONAL DATA
We usually collect your Personal Data from the information you submit during the course of your relationship with us or our affiliate companies. This will typically be done when you agree to accept our marketing or information emails, apply for a job with us, join us as an employee, make any amendments to your personal details via our office intranet or by notifying us.
4. HOW WE USE PERSONAL DATA
We will process your Personal Data in connection with the management of our relationship with you, for the following purposes:
1. to deal with your requests, complaints and enquiries;
2. for administrative purposes in relation to the security and access of our systems, premises, platforms and secured websites and applications;
3. to comply with our legal and regulatory obligations and requests anywhere in the world, including reporting to and/or being audited by national and international regulatory, enforcement or exchange bodies;
4. to comply with court orders and exercise and/or defend our legal rights;
5. to analyze effectiveness of our promotional and marketing campaigns and materials;
6. to analyze requests and website use;
7. for any other legitimate business purpose; and
8. as otherwise permitted or required by any applicable law or regulation.
5. WHO ELSE MIGHT RECEIVE YOUR PERSONAL DATA
We do not and will not sell, rent out or trade your Personal Data. We will only disclose your Personal Data in the ways set out in this notice and, in particular, to the following recipients:
1. to one of our affiliate companies involved in processing Personal Data;
2. to third parties who process your Personal Data on our behalf (such systems providers including cloud providers);
3. to any third party to whom we assign or novate any of our rights or obligations;
4. to any prospective buyer in the event we sell any part of our business or assets; and/or
5. to any government, regulatory agency, enforcement or exchange body or court where we are required to do so by applicable law or regulation or at their request.
6. HOW WE PROTECT YOUR PERSONAL DATA
We are committed to safeguarding and protecting Personal Data and will implement and maintain appropriate technical and organizational measures to ensure a level of security appropriate to protect any Personal Data provided to us from accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to Personal Data transmitted, stored or otherwise processed. We have implemented Information Security Policy to govern any relations regarding any information security measures.
7. YOUR RIGHTS IN RELATION TO THE PERSONAL DATA WE COLLECT
If you wish to:
– update, modify, delete or obtain a copy of the Personal Data that we hold on you;
– restrict or stop us from using any of the Personal Data which we hold about you;
– exercise you inquire about any of your rights,
– unsubscribe from any marketing or information emails sent by us,
you can request this by emailing us at the address set out below, or by using website mechanisms, if such a present on the website. We endeavor to respond to such requests within reasonable time and will always respond within terms set by laws.
In any of the situations listed above, we may request that you prove your identity by providing us with a copy of a valid means of identification for us to comply with our security obligations and to prevent unauthorized disclosure of data.
We reserve the right to charge you a reasonable administrative fee for any manifestly unfounded or excessive requests concerning your access to your Personal Data, and for any additional copies of the Personal Data you request from us.
8. HOW LONG WE WILL HOLD YOUR PERSONAL DATA FOR
We will only retain your Personal Data for as long as necessary to fulfill the purpose for which it was collected or to comply with legal, regulatory or internal policy requirements.
9. HOW WE UPDATE OR CHANGE THIS PRIVACY NOTICE
We may change or update parts of this Privacy Notice in order to maintain our compliance with applicable law and regulation or following an update to our internal practices. We will do this by updating this Privacy Notice on the Planate website. You will not necessarily be directly notified of such a change. Therefore, please ensure that you regularly check this Privacy Notice so you are fully aware of any changes or updates.
10. HOW YOU CAN CONTACT US
If you have any queries about the contents of this Privacy Notice, or wish to inform us of a change or correction to your Personal Data, would like a copy of the Personal Data we collect on you or would like to raise a complaint or comment, please contact us using the details set out below:
Email: [email protected]
Post: 1800 Diagonal Road Suite 600, Alexandria, Virginia 22314, United States
GDPR Notice
Planate Management Group LLC ("we", "us" and "our") is a limited liability company registered in Virginia, the United States of America at 1800 Diagonal Road, Suite 600, Alexandria, Virginia 22314.
References to "you" means any of our current or former:
– Visitors, Customers and Clients – visitors of our website (www.planate.com), customers, clients and prospective clients;
– Employees and Contractors – employees, officers, directors, contractors, agents, consultants or agent workers;
– based in the European Economic Area ("EEA") or based outside the EEA but where your Personal Data (as defined below) is processed in the context of any of our establishments in the EEA. References to "you" will also include, where relevant, any dependents or other individuals about whom you provide Personal Data in connection with your relationship with us for visitor/client/customer/employee/contractor management reasons, such as for emergency contact or benefit purposes.
We are a "controller" for the purposes of the General Data Protection Regulation 2016/679 ("GDPR"). We are committed to protecting your privacy and processing your Personal Data fairly and lawfully in compliance with the GDPR.
By "processing", we mean the collection, recording, storage, use, disclosure and any other form of operations or dealings with your Personal Data.
During your engagement with us, we may need to gather and use "Personal Data" about you, by which we mean any information about you from which you can be identified. The purpose of this
Privacy Notice ("Privacy Notice") is to inform you of how we will process your Personal Data and the measures and processes we have put in place to ensure its adequate protection.
This notice does not form part of your contract, and we may amend it from time to time.
2. FAIR AND LAWFUL PROCESSING
We will only process Personal Data about you where the processing is necessary:
1. to manage our business and operations;
2. to provide benefits and payments to you (Employees and Contractors only);
3. to inform you about our products, offers and activities (Customers and Clients only);
4. for our legitimate interest or those of any third-party recipients that receive your Personal Data (as detailed below); and/or
5. to comply with our legal obligations.
We may also process certain Personal Data about you where you have given us your express consent to do so (which you may withdraw at any time, as detailed at clause 9 below).
3. WHAT PERSONAL DATA WE COLLECT ABOUT YOU
We typically process the following types of Personal Data about you:
For Employees and Contractors:
1. Personal details, such as name, phone number, email, address, date of birth, marital status, emergency contact details, country of residence, national insurance number, salary, bank details, and tax related details;
2. Professional details, such as your work contact details, CV, details of your qualifications, relevant experience and skills;
3. Identification documentation, such as copies of your passport, driving license, national or work ID card, or other documentation required by law (which may include photographs of your face and shoulders);
4. HR-related records, such as training, appraisals/performance assessments, absence and time-keeping records, disciplinary, grievance or capability proceedings, equal opportunities data, references and background checks; and
5. Details of your access to our premises and to systems, software, websites, and applications including access and location data and communications data (information about devices used, IP (Internet Protocol) address, device ID, application ID, vendor ID).
For Visitors:
1. Personal details, such as name, address, phone number, email (if provided by the Visitor);
2. Details of your access to our premises and to systems, software, websites, and applications including access and location data and communications data (information about devices used, IP (Internet Protocol) address, device ID, application ID, vendor ID).
We make every effort to maintain the accuracy and completeness of your Personal Data which we store and to ensure all of your Personal Data is up to date. However, you can assist us with this considerably by promptly contacting us if there are any changes to your Personal Data or if you become aware that we have inaccurate Personal Data relating to you (see clause 9 below). We will not be responsible for any losses arising from any inaccurate, inauthentic, deficient or incomplete Personal Data that you provide to us.
4. HOW WE COLLECT PERSONAL DATA
We usually collect your Personal Data from the information you submit during the course of your relationship with us or our affiliate companies. This will typically be done when you agree to
accept our marketing or information emails, apply for a job with us, join us as an employee, make any amendments to your personal details via our office intranet or by notifying us.
5. HOW WE USE PERSONAL DATA
We will process your Personal Data in connection with the management of our relationship with you, for the following purposes:
1. for general HR administration, including payroll, payments, insurance, benefits, training and development, performance management, sickness and absence management, emergency contact, grievance and disciplinary procedures, equal opportunities monitoring and business continuity planning (Employees and Contractors only);
2. for internal finance management, including personnel expense reimbursement, travel and time-keeping (Employees and Contractors only);
3. for monitoring and assessing compliance with our policies and standards, as well of those of our customers and/or other Planate contracted bodies (Employees and Contractors only);
4. for administrative purposes in relation to the security and access of our systems, premises, platforms and secured websites and applications;
5. to consider your suitability for any of our current or future employment opportunities and to confirm your references, character and educational background (Employees and Contractors only);
6. to comply with our legal and regulatory obligations and requests anywhere in the world, including reporting to and/or being audited by national and international regulatory, enforcement or exchange bodies;
7. to comply with court orders and exercise and/or defend our legal rights;
8. to analyze effectiveness of our promotional and marketing campaigns and materials;
9. for any other legitimate business purpose; and
10. as otherwise permitted or required by any applicable law or regulation.
6. INTERNATIONAL TRANSFERS OF PERSONAL DATA
The Personal Data we collect in connection with your employment or engagement with us may be transferred to (including accessed in or stored in) a country or territory outside the ("EEA"), including to countries whose laws may not offer the same level of protection of Personal Data as are enjoyed within the EEA. We will ensure that any such international transfers are made subject to appropriate or suitable safeguards as required by the GDPR. Copies of the relevant safeguard documents are available by contacting us at the details provided below.
7. WHO ELSE MIGHT RECEIVE YOUR PERSONAL DATA
We do not and will not sell, rent out or trade your Personal Data. We will only disclose your Personal Data in the ways set out in this notice and, in particular, to the following recipients:
1. to one of our affiliate companies (including those outside of the EEA);
2. to third parties who process your Personal Data on our behalf (such as our financial services provider or other systems providers including cloud providers);
3. to third parties who process your Personal Data on their own behalf but in connection with a service provided to us or you on our behalf (such as industry event organizers, pension providers, background check providers or third parties from whom we request a reference);
4. to companies providing services for money laundering checks, police record checks, credit risk reduction and other fraud and crime prevention purposes and companies providing similar services, including financial institutions, credit reference agencies and regulatory bodies with whom such information is shared;
5. to any third party to whom we assign or novate any of our rights or obligations;
6. to any prospective buyer in the event we sell any part of our business or assets; and/or
7. to any government, regulatory agency, enforcement or exchange body or court where we are required to do so by applicable law or regulation or at their request.
8. HOW WE PROTECT YOUR PERSONAL DATA
We are committed to safeguarding and protecting Personal Data and will implement and maintain appropriate technical and organizational measures to ensure a level of security appropriate to protect any Personal Data provided to us from accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to Personal Data transmitted, stored or otherwise processed. We have implemented Information Security Policy to govern any relations regarding any information security measures.
9. YOUR RIGHTS IN RELATION TO THE PERSONAL DATA WE COLLECT
You have the following rights regarding your Personal Data:
1. The right to be informed – you have the right to know how it will be collected, processed, and stored, and for what purposes;
2. The right of access – after we collect your Personal Data, you have the right to know how it has been collected, processed, and stored, what Personal Data exists, and for what purpose;
3. The right of rectification – you have the right to have your Personal Data corrected if it is inaccurate or incomplete;
4. The right to erasure (‘the right to be forgotten’) – you have the rights to have your Personal Data deleted or removed without the need for a specific reason as to why you wish to discontinue;
5. The right to restrict processing – you have the right to block or suppress processing or your Personal Data;
6. The right to data portability – you have the right to move, copy, or transfer your Personal Data from one data controller to another, in a safe and secure way, in a commonly used and machine-readable format;
7. The right to object – you are entitled to object to your Personal Data being used without your consent.
8. The right not to be subjected to automated decision making and profiling – you have the right to demand human intervention, rather than having important decisions made solely by algorithm.
If you wish to:
1. update, modify, delete or obtain a copy of the Personal Data that we hold on you; or
2. restrict or stop us from using any of the Personal Data which we hold about you;
3. exercise you inquire about any of your rights,
you can request this by emailing us at the address set out in clause 12 below. We endeavor to respond to such requests within a month or less, although we reserve the right to extend this period for complex requests.
In any of the situations listed above, we may request that you prove your identity by providing us with a copy of a valid means of identification for us to comply with our security obligations and to prevent unauthorized disclosure of data.
We reserve the right to charge you a reasonable administrative fee for any manifestly unfounded or excessive requests concerning your access to your Personal Data, and for any additional copies of the Personal Data you request from us.
10. HOW LONG WE WILL HOLD YOUR PERSONAL DATA FOR
We will only retain your Personal Data for as long as necessary to fulfill the purpose for which it was collected or to comply with legal, regulatory or internal policy requirements.
11. HOW WE UPDATE OR CHANGE THIS PRIVACY NOTICE
We may change or update parts of this Privacy Notice in order to maintain our compliance with applicable law and regulation or following an update to our internal practices. We will do this by updating this Privacy Notice on the Planate website. You will not necessarily be directly notified of such a change. Therefore, please ensure that you regularly check this Privacy Notice so you are fully aware of any changes or updates.
12. HOW YOU CAN CONTACT US
If you have any queries about the contents of this Privacy Notice, or wish to inform us of a change or correction to your Personal Data, would like a copy of the Personal Data we collect on you or would like to raise a complaint or comment, please contact us using the details set out below:
Email: [email protected]
Post: 1800 Diagonal Road Suite 600, Alexandria, Virginia 22314, United States
13. HOW TO LODGE A COMPLAINT TO THE REGULATOR
You are entitled to lodge a complaint with your data protection regulator if you consider that we have breached your data protection rights.
Storing Cookies
Our cookies are stored and saved on your Terminal Equipment for a term set up by the respective cookies provider. We do not have any control over such term.
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These kind of cookies allow us to retarget our Website's users, whenever they browse any website within the ads network. This is used to market our products and services when users are searching or visiting other websites by displaying an advert for specific Planate's products.
The different types of Marketing Cookies are not mandatory and the Website can operate without them, therefore, you are allowed to opt-in or opt-out at any time.
At this point we do not use any Marketing Cookies Providers on the Website.
Performance Cookies
In order to collect data on the usage of the Website and visits to the Website, Planate uses third party software. These providers store a permanent cookie (Performance cookies) on your Terminal Equipment which is subsequently used to register your use of the Website. This data is then analyzed by these third parties and the results are presented to Planate. This enables Planate to get insights in the way in which the Website is used and, based on this information, to make adjustments to the Website or the provided services.
This kind of software can give this information to other third parties if it is legally obligated to do so and/or if those third parties are processing the information on behalf of these providers. These providers cannot use the information for any other purpose. You, as a user, can opt-in or opt-out from Performance cookies.
Our Performance Cookies Providers are:
• Google Analytics
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Apart from Strict Cookies, some software we use in this website, from third parties, can store cookies (Functional Cookies) on your Terminal Equipment throughout our website. This paragraph applies to these Functional Cookies that provide functionality in our website. Planate cannot control or influence the use of Functional Cookies and/or the use by third parties of the information collected through Functional Cookies. Planate only provides the platform that enables storing these third party cookies. Planate emphasizes that on the use of the data collected through Functional Cookies further conditions of third parties may be applicable.
The different types of Functional Cookies are not mandatory and the Website can operate without them, therefore, you are allowed to opt-in or opt-out at any time.
At this point we do not use any Functional Cookies on the Website.
