Planate Management Group is pleased to be one of the selected Indefinite-Delivery Indefinite-Quantity (IDIQ) contract holders for architect-engineer (A/E) and related professional services. Services performed under these IDIQ contract(s) will be primarily for the Department of Veterans Affairs (DVA) Medical Centers located in VISN 20, which includes all facilities located in Alaska, Idaho, Oregon, and Washington. Services shall also support work required for any and all outlying DVA facilities. Outlying facilities may be located anywhere within the medical center’s geographic area of responsibility, including, but not limited to, Alaska, Idaho, Oregon, and Washington.
Scope of Work
Various type of studies that may be required include, but are not limited to, program development, scope of work (SOW) development, planning, environmental impact statements, feasibility studies, project investigations to identify conditions and alternatives followed by a report of findings, geotechnical investigations, recommendations and cost estimates; various utility studies (i.e. water, sewer, electrical, traffic, parking, etc.); archeological investigations and Section 106/NEPA studies; all other studies necessary to ensure proper project planning, design, and cost estimating.
Assist with Business Case (BC) development and other requirements to support the DVAs capital asset management processes. Preliminary cost estimates shall have a level of detail commensurate with the scope of the project and shall be developed in accordance with DVA program guidelines.
Schematic and design development includes, but is not limited to, site surveys, research, testing, defining the work and presenting information required for project design. The Contractor shall provide a preliminary evaluation of the project scope, schematic drawings, schedule and construction budget. Alternative approaches to design and construction are to be investigated during this phase. Design development documents include, but are not limited to, drawings and other documents that fix and describe the dimensions and characteristics of the project. Architectural, civil, structural, mechanical, electrical systems (including various low-voltage systems), and other elements are included as appropriate. A current construction cost estimate, organized to conform with the current DVA Master Construction Specifications PG-18-1 located on the CFM TIL.
Contract drawings and specifications include, but are not limited to, design narratives, design analyses to include assumptions and calculations, production of plans, specifications, detailed construction cost estimate(s) in current CSI format, submittal log and other documents required for award of a construction contract. Provide material take-off lists as necessary to assist in independent government cost estimates. AEs shall be held accountable for providing designs within the construction funding constraints/limitations.
Construction project cost estimates shall be developed for each project as applicable. Construction estimates shall also be required for each contract change encountered during the course of construction. Construction estimates shall be developed in accordance with the DVA’s cost estimating manuals, formats and models located in the TIL, as well as use of historic information regarding building in the specific location/market of the project. This includes use of adequate multipliers to account for use of small businesses (i.e. Service Disabled Veteran Owned- and Veteran Owned- small businesses), profit, and other overheads.
These services include, but are not limited to, review of construction submittals, responding to RFIs, conducting pre-award and post-award site visits, various inspections as necessary for the project, cost estimates for contract changes, analysis of proposals for contract changes, and preparation of record drawings.
As may be required by the specific project, the A/E shall be responsible for providing Industry Foundation Classes (IFC)-compliant BIM documents and BIM management as outlined in the DVA BIM Guide, located in the TIL.
The A/E shall be prepared to support the DVA in identifying, planning,managing, and executing the logistical and operational requirements to bring a new facility (clinic, medical center or other facility) into full operation. Conduct all necessary initial outfitting, transition and activation (OIT&A) pre-planning activities as required.
The A/E shall provide technical services for the inspection of construction and the testing/inspection of materials as required for the project. Construction work may be performed by the DVA or by various construction contractors. A report of findings for each inspection of work and/or testing/inspection of materials will be provided to the COR.
During the course of any construction project there is potential for contract changes and/or schedule delays. To accurately assess the effect of the change and/or delay on the critical path of the project and assign responsibility for that delay, an analysis of what actually transpired must be conducted. The A/E shall be fluent in the various forms of schedule or delay analysis, including, but not limited to, bar charting, critical path method (CPM), program evaluation review technique (PERT), and line of balance method. When performing a schedule or delay analysis, the A/E shall recommend the most appropriate method(s) of analysis for the CORs concurrence.
The A/E shall be responsible for providing the services of a Commissioning Agent as may be required by the specific project to document project requirements, prepare design narratives, review design documents, review contractor submittals, develop pre-functional checklists, system functional tests and procedures, system manuals, verify and identify training requirements for operations personnel. Commissioning required may range from individual systems to entire buildings as described in the “Whole Building Commissioning Process Manual” found in the TIL.
As may be required by the specific project, the A/E shall be responsible for providing certified construction managers (CCM) to manage construction of a project from inception to completion for the purpose of controlling time, cost and quality. Construction management services would include, but are not limited to, day to day construction monitoring and inspection to include daily construction progress reports, safety reports, preparation of requests for proposal, and evaluation of contractor performance and progress.
As may be required, perform independent design reviews of various projects for compliance with DVA requirements and for bidability, constructability, operability and environmental compliance. Independent design reviews may be requested at various stages throughout the design phase up to and including the final 100% construction document package.
Work in a multi-disciplinary team of architects and engineers, working in close conjunction with facility engineering staffs to providing valuable facility wide capital plant evaluations and assessments of their various systems and equipment for each facility identified by building, system, and condition. Each system has an associated cost for identified repairs and replacements to enable the DVA to plan, manage, and direct capital resources against identified needs in a consistently managed approach across the DVA system.
Assist DVA with identification of specific design issues to meet life safety and other national requirements. Assist in project schedule phasing requirements and phasing impact items.
Award assistance including timely Request for Information (RFI) responses during the project solicitation phase and cost/price analysis.
Provide qualified engineering disciplines to assist DVA with general engineering support as required.
The A/E shall be prepared to provide surveying and mapping services as may be required for a project.
